Event Organiser

It is important to check specific development and approval requirements with Council well before the event.​

Development consent for temporary events may be required with development application being lodged to council for approval to operate the event. Further information can be found Organising an event in Penrith

Complete and submit the Notification form to Council at least 3 weeks prior to the event. Notification of Temporary Food Stalls Operating for Event Organisers​

All vendors intending to sell or promote food products at the event must complete the Application to Sell Food and submit it to Council via This email address is being protected from spambots. You need JavaScript enabled to view it. for review and approval no later than two weeks prior to the event. Event organisers are responsible for ensuring that food vendors are aware of this requirement.​

Ensure that adequate toilet facilities are available only for food handlers. This includes adequate hand washing facilities (separate to facilities in the food stall/van) including the provision of warm water, soap and paper towels. ​

Ensure there are:

• adequate rubbish bins located away from food stalls so that vermin and flying insects are not attracted to food preparation areas ​
• adequately sized, enclosed rubbish bins at each food stall ​
• arrangements to dispose of garbage at the end of the day ​
• recyclable, re-useable or compostable products wherever possible​

• Ensure there is a sufficient supply of electricity for food handling activities, particularly for hot and cold food holding and heating water. ​
• Electricity should be supplied through proper supply poles equipped with all necessary safety devices (as required by legislation). All work should be carried out by a licensed electrician and conform to ‘AS/NZS 3002-2008: Electrical Installations – Shows and Carnivals’. SafeWork NSW requires electrical appliances and leads to be tested at least annually, and identification tags attached. ​
• All portable gas appliances and appliances connected to Liquefied Petroleum Gas (LPG) cylinders must be certified to comply with Australian Standards by a certifier accredited by NSW Fair Trading. Refer to NSW Government Gas cylinder safety.​
• Portable gas appliances should be located on a non-combustible surface with safe clearance distances from combustible materials and in a well-ventilated location. LPG cylinders should be secured so they remain upright and protected from damage. Refer to the NSW Government Safety and Security for your event webpage, Energy Safe Victoria Code of Practice for the safe use of LP Gas at public events in Victoria or contact SafeWork NSW for further information. ​
• Cartridge-operated appliances are not approved for use at public events. These appliances are commonly used in domestic situations and are fuelled by a disposable butane gas cartridge. ​
• Fire safety equipment should be easily accessible. The extinguisher should be suitable for dealing with the type of combustible materials present. ​
• All measures must be taken to comply with the requirements of SafeWork NSW to protect the health, safety and welfare of workers and visitors at the event. Contact SafeWork NSW for more information.​
• By following these steps, you can ensure that your event is compliant with council requirements and that food safety is maintained for all attendees.

Floors in multi-day events should be raised to account for wet weather and should consider high traffic areas, that is, between the stall and coolroom. The event organiser may coordinate the construction of stalls and should consider these requirements​

Multi-day events that remain committed to trading regardless of weather conditions will need to implement further measures such as raised floors. Floor coverings must be easily cleaned and non-absorbent.​

An appropriate ratio of toilets to the number of food stalls trading should be supplied for food vendor access only. Using the Building Code of Australia table F2.3 the recommended ratio for toilets in class 6 buildings (restaurant/café) is 1 toilet per 15 employees.​

Multi-day event organisers should provide bulk wastewater disposal containers and stall holders should make arrangements to pump their wastewater to that container/location rather than carrying buckets. It is the responsibility of the event organiser to ensure that the wastewater is disposed of lawfully.​

Access to coolrooms should be via a hard surface, such as duckboards.​

To assist with event responsibilities a checklist for event organisers is available. Temporary Food Stall Checklist for Event Organisers. ​